A project report is a written presentation of the work done by the students on a given assignment. It is important to bear in mind that even though the project report is submitted only at the end of any given assignment, in reality it is a continuous efforts on the part of the student.
Writing a Project Report: The parts included in a report depend on the type of report you are writing, the requirements of your audience and the length of the report. In generalized sense an ideal project report should cover the following elements.
- Title page
- Table of illustrations
- Company Profile
- Main text (On job training)
- Conclusions and / or recommendations
- Learning from Internship
- Appendices (if necessary)
- Glossary (if necessary)
This is the first page of the report. The format of this page is given below and should be adhered to.
There are many persons who may have helped you during the course of your project. It is your duty to acknowledge and thank them for their help. Customarily, thanks are due to the following persons in the given order.
- Head of the Institution
- Faculty guide
- Company Guide
Table of contents
The main function of this element is to give the reader an overall view of the report. The main divisions as well as the subdivisions should be listed with the number of page on which they appear first.
While preparing the table of contents you should bear in mind the following points about its layout:
- Leave a 1” margin on the left and a 1” margin on the right, the top and the bottom.
- Write the phrase ‘Table of Contents’ on the top Campus in CAPITALS.
An example of the table of contents is given below.
List of illustrations
A separate list of illustrations is given immediately after the table of contents in case of a large number of figures and table (more than ten). Its layout is the same as that of the tables of contents and it gives information about the number, title and page reference of each illustration.
A separate list of abbreviations is given after the list of illustrations.
Objective tells the main aim of the Internship training. The purpose of this element is to enable the reader, to gather important information on the purpose of conducting the training.
This section gives a brief overview about the company. This will include the following aspects
THE COMPANY: An overview about the company on the following aspects
Marketing: Product portfolio, Distribution network, sales force, pricing, promotion strategy, customer service, market share, competition.
Human Resource: Organization structure, organization chart, departments and functions, staff strength, recruitment training and development appraisal and retention policies.
Operations: Functions, processes facilities.
Finance: Capital structure, Financial ratios, performance metrics.
SWOT ANALYSIS OF THE COMPANY
Main text ( On job training)
This section deals with the on job training i.e. the work assigned by the organization , the targets given and achieved, the strategies adopted to achieve the targets etc.
Conclusions and/ or recommendations
Conclusions/ recommendations are based on the discussions and interpretations of the result obtained. It would be helpful to the reader if other possibilities pertaining to the stated conclusions are/or recommendations are discussed.
Learnings from Internship
This section deals with the erudition from the training. This will help student analyze the extend to which the objectives were achieved, his/her shortcomings and the steps to be taken to overcome shortcomings.
The contents of an appendix are essentially those, which support or elaborate the matter in the main text. The matter, which is essential but which unnecessarily diverts the attention of the reader from the main text, is generally put into appendix.
All references should be given in this section. List references alphabetically by the author’s last name, or when the author is unknown, by the title of the reference (when article is taken from a periodical and the author name is unknown the name of the periodical can be given with page number and edition details).
Name of the book/ magazine/journal, Name of the author, page no., and edition
In case all the above information are not available
Name of the magazine, page no. , publication month/edition
A glossary is the list of technical words used in the report and their explanations. However, if the number of such words is limited, they are generally explained in the footnotes.
If the reader’s field of expertise is the one to which your report relates, there is no need for a glossary. But, if the audience is drawn from other areas, it is advisable to give a glossary.